Facilities Rental Information
Facilitron opens for public reservations August 17, 2026, for events occurring through May 8, 2027.
Facility Rentals
Liberty Hill ISD Facility Rentals
Liberty Hill ISD welcomes the use of district facilities for educational, recreational, civic, and cultural activities when such use does not interfere with district operations.
Quick Links
Facilitron Portal
Submit rental requests, check availability, upload documents, and make payments online.
Open PortalFacility Usage Handbook
Review policies, rental rates, insurance requirements, staffing requirements, and rental conditions.
View HandbookGroup 2 Student Roster
Submit rosters for organizations seeking Group 2 status with at least 90% LHISD student participation.
Submit RosterAbout Facility Rentals
All facility rentals are managed through Facilitron, an online reservation system that allows users to view available facilities, access photos and descriptions, check real-time availability, receive estimated quotes, submit requests, upload required documentation, and pay online.
Although the facility request process is digital, all facility use remains subject to Liberty Hill ISD Board policy and administrative regulations. Final approval of all facility requests rests with Liberty Hill ISD administration.
LHISD facility rental rates are currently under review and are anticipated to be updated for the 2026-27 school year. Renters are encouraged to monitor this page for updates.
Important Dates for 2026-27
July 6, 2026
Group 2 Roster Verification Opens
Organizations seeking Group 2 status may begin submitting student rosters for verification.
Download Group 2 Student Roster TemplateJuly 27, 2026
Group 2 Event Requests Begin
Once Group 2 status has been verified, organizations may begin submitting lists of requested events.
Email requests to bbarlow@libertyhill.txed.net.
August 17, 2026
Public Facility Reservations Open
Facilitron will open for public facility rental requests for the 2026-27 school year.
Before You Submit a Request
Please review the Facility Usage Handbook before submitting a reservation. Organizations may be required to provide:
Required Documentation
- Proof of nonprofit status, if applicable
- Student roster verification for Group 2 organizations
- Certificate of Liability Insurance
- Additional documentation depending on the event type
Approval Reminder
Requests are not considered approved until all required documentation has been received and reviewed.
Review HandbookNew Facility Restrictions
The following campuses will not be available for public rental during the 2026-27 school year:
- Lariat Trails Elementary School
- Legacy Ranch High School
PTO and booster organizations should contact campus offices directly to schedule events.
Facility User Groups
| Group | Description |
|---|---|
| Group 1 | Liberty Hill ISD departments, student organizations, and district-sponsored programs. |
| Group 1.1 | PTOs, Booster Clubs, and governmental partners. |
| Group 2 | Nonprofit youth organizations with at least 90% LHISD student participation. |
| Group 3 | Nonprofit organizations that do not qualify for Group 2. |
| Group 4 | For-profit organizations and personal-use rentals. |
Rental Timeline
| Requirement | Deadline |
|---|---|
| Facility Request | 14 days before event |
| Required Documentation | 14 days before event |
| Facility Tour Request | 7 days before event |
| Payment Due | 7 days before event |
| Revisions/Cancellations | 3 days before event |
Available Facilities
- Cafeterias
- Cafetoriums
- Gyms
- Athletic Fields
- Parking Areas
- Courtyards
- Auditoriums
- Conference Rooms
Availability varies by campus schedules, district events, camps, maintenance, and staffing.
Rental Hours
| Day Type | Rental Hours |
|---|---|
| School Days | 6:30 PM – 10:00 PM |
| Non-School Days | 7:00 AM – 11:00 PM |
Payment, Insurance, and Cancellations
Payment
All payment requirements must be satisfied no later than seven days before the scheduled use date.
Insurance
All external organizations must provide a Certificate of Liability Insurance meeting district requirements.
Cancellations
Cancellation requests must be submitted through Facilitron according to district timelines and rental conditions.
Frequently Asked Questions
What facilities are available?
Available facilities may include cafeterias, cafetoriums, gyms, athletic fields, parking areas, courtyards, auditoriums, and conference rooms. Availability varies by campus and district events.
What are the rental hours?
School day rentals are generally available from 6:30 PM to 10:00 PM. Non-school day rentals are generally available from 7:00 AM to 11:00 PM.
Do I need insurance?
Yes. All external organizations must provide a Certificate of Liability Insurance meeting district requirements.
Can I schedule a tour?
Yes. Tours must be requested at least seven days in advance and are limited to four visitors. Visitors must also follow all visitor procedures as outlined in the LHISD Student & Parent Handbook.
Where can I find rental rates?
Rental rates are available in the Facility Usage Handbook.